BILINGUAL RECEPTIONIST

BUSINESS AFFAIRS AND COPRODUCTION

Status

Specific term - five months

Location

Toronto, Ontario

Deadline

March 24, 2017

Posting Number

2016/17-34

Description

YOUR ROLE

Under the responsibility of the Deputy Director, Business Affairs – English Market and working closely with the Administrative Assistant & Office Management your responsibilities will be to:

  • Answer, filter and forward calls;
  • Greet and assist clients and visitors, as well as respond to their requests.
  • Maintain office equipment, necessary stationary, order office supplies, kitchen supplies, catalogues, manuals, annual reports and the video library.
  • Receive incoming mail as well as post and weigh outgoing mail and coordinate courier services.
  • Assists with a variety of administrative tasks required to support the different departments within the office.

COMPETENCIES

Trust builder

  • Treats everyone with respect and dignity
  • Demonstrates integrity in all actions and decisions

Effective Communicator

  • Communicates effectively and openly
  • Ensures that messages conveyed are consistent and within context
  • Creates and participates in bi-directional communication exchanges

Change champion

All staff

  • Looks for continuous improvement and takes calculated risks
  • Positively challenges the status quo
  • Champion of change in one’s job

Managers

  • Anticipates and initiates change
  • Engages others
  • Leads change and celebrates successes

Talent Developer

  • Recognizes the contributions of team members
  • Seeks out resources and learning opportunities in everyday work and enables others to learn by creating opportunities
  • Actively gathers, organizes and transfers knowledge and experience to others and facilitates its application
  • Gives and seeks specific, timely and constructive feedback and supports development

Courageous team player

  • Addresses difficult issues
  • Puts oneself on the line
  • Stands firm

Sought-after advisor

  • Builds solid relationships
  • Is responsive and anticipates needs
  • Provides quality and efficiency driven solutions and services
  • Aligns actions and decisions with external and internal clients’ priorities

OTHER COMPETENCIES AND REQUIREMENTS

  • A high school diploma
  • Two (2) years of experience in a similar capacity.
  • Strong computer skills and good knowledge of Microsoft Office Suite.
  • Facility for interpersonal relations, tact and diplomacy, team member.
  • Proven administrative and organizational skills.
  • Superior communications skills both verbal and written, proficiency in English and French at the BBB level – imperative staffing.