Info Source: Sources of Federal Government and Employee Information
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
TABLE OF CONTENTS
Telefilm Canada (hereinafter also referred to as “Telefilm” or the “Corporation”), formerly known as the Canadian Film Development Corporation, was originally established in March 1967 by the Canadian Film Development Corporation Act – which became the Telefilm Canada Act in July 2002 . Telefilm is a Crown Corporation that reports to Parliament through the Minister of Canadian Heritage. The Corporation is a federal organization dedicated primarily to developing and promoting the Canadian audiovisual industry.
The Government of Canada acts as a partner to the Canadian audiovisual industry through Telefilm Canada. The Corporation acts as one of the government’s principal instruments for providing strategic leverage to the Canadian private sector. The Corporation provides support either in the form of financial investments or through the various other resources at its disposal.
The Corporation meets the diverse needs of the industry through a wide range of funds and programs. Support is available at the various stages of the process, from scriptwriting to final production, as well as from development to the marketing of finished products in Canada and abroad.
The Corporation is headed by a Board of Directors whose Chair and members are appointed by the Governor in Council. On the recommendation of the Corporation’s Board, the Governor in Council also appoints an Executive Director, who acts as Chief Executive Officer and is responsible for day-to-day operations. The Corporation is headquartered in Montreal and has offices in Toronto, Vancouver and Halifax.
INSTITUTIONAL FUNCTIONS, PROGRAMS AND ACTIVITIES
INVESTMENT IN THE DEVELOPMENT OF AND SUPPORT TO THE CANADIAN AUDIOVISUAL INDUSTRY
Telefilm financially supports the development and production of Canadian feature films (including treaty coproductions) that have potential for success in Canada and abroad. Financial participation may take various forms, including investments, conditionally repayable advances and contributions. This financial support aims to ensure that industry players have the opportunity to create and produce their work in Canada. Telefilm also supports the industry by making recommendations to the Minister of Canadian Heritage regarding the certification of audiovisual treaty coproductions.
Description: Information pertaining to the continuance or renegotiation of current Coproduction Agreements and related correspondence; information concerning the negotiation of potential treaties and projects submitted for official coproduction status.
Document Types: International treaties; policies; applications for preliminary and final recommendation; applications for financial assistance (Canada/France Mini Treaty); recommendation reports; correspondence; contracts.
Record Number: TFC COP 010
Production and Development
Description: Information on transactions carried out under the Corporation’s development and production funds.
Document Types: Applications for financing; recommendation reports; corporate documents; chain of title records; marketing reports; curriculum vitae; readers’ reports; financial documents; contracts; correspondence.
Record Number: TFC PRO 015
NATIONAL AND INTERNATIONAL PROMOTIONAL SUPPORT FOR CANADIAN CONTENT
Telefilm’s promotional support activities enable Canadian distributors, producers and directors to ensure that the audiovisual content they produce is viewed and enjoyed by Canadians and international audiences. These activities are an essential element in promoting and protecting the Canadian audiovisual industry. They also enable the Canadian audiovisual industry to attract potential buyers, and private and foreign investors for existing or future projects to be produced with Canadians — to the benefit of the Canadian economy. As well, international promotional support of Canadian successes contributes to broader audience viewership and greater notoriety of Canadian content worldwide. Particular emphasis is given to the development and integration of digital initiatives to reach target audiences with innovative and effective strategies. Promotion support activities include: 1) Financial support for the marketing and promotion of Canadian feature films generally in the form of conditionally repayable advances; 2) Financial support for Canadian production and distribution companies to promote, sell and distribute their productions at key markets and festivals. Support may also take the form of targeted business development initiatives to stimulate the search for alternative sources of funding and new partnerships; and 3) Financial support in the form of contributions to events and initiatives that are in tune with domestic and international market needs and that contribute to the promotion of Canadian content and talent. These activities help to expand public awareness of Canadian products and facilitate their access.
Description: Information relating to assistance provided in various forms to the audiovisual industry by the Corporation.
Document Types: Applications for financing; budgets; entry forms and related documents; correspondence; analytical papers; contracts.
Record Number: TFC FAM 020
Marketing and Versioning Assistance
Description: Information on advances granted through the Marketing and Versioning Assistance funds administered by the Corporation; information pertaining to the distribution and marketing of audiovisual products.
Document Types: Applications for financing; corporate documents; marketing reports recommendation reports; contracts; financial documents; correspondence.
Record Number: TFC DAM 025
Strategy and Research
Description: Information on internal Telefilm policy and on the evaluation of and response to this policy by other government agencies and departments, and industry interest groups.
Document Types: Policies; internal planning records; statistical reports; annual reports; surveys; consultation documents; correspondence.
Record Number: TFC PPO 005
- Analysis of the Diversity of Cultural Communities
Description: This bank describes personal information collected from members of cultural communities, including the name, gender, cultural and ancestral origins and visible minority affiliation.
Class of Individuals: Members of cultural communities, such as scriptwriters, directors, actors and producers who applied for project funding and provided information on their cultural and ancestral origins and visible minority affiliation.
Purpose: The information is collected to evaluate whether Telefilm Canada meets its obligations under the Canadian Multiculturalism Act. It is used to compare its clientele with Canada’s ethno-cultural make-up and to monitor access to programs by cultural communities. The information is cross-referenced with the institution’s investments database to generate aggregate statistical reports.
Consistent Uses: This information may be used to provide reports to the Department of Canadian Heritage about the evaluation of Telefilm Canada’s compliance with the principles of the Canadian Multiculturalism Act. The information may also be used for research, planning, audit and evaluation purposes.
Retention and Disposal Standards: Record Disposition Authority (RDA) to be determined. The intent is to retain the information for 15 years after the last consultation and, once the RDA is approved, it will be destroyed after the retention period has expired.
RDA Number: TBD
Related Record Number: TFC PPO 005
TBS Registration: 005602
Bank Number: TFC PPU 005
Internal Services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
- Procurement and Contracting Class of Record
Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
- Communications Class of Record
Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
- Financial Management Class of Record
Human Resources Management
Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.
- Awards (Pride and Recognition) Class of Record
- Classification of Positions Class of Record
- Compensation and Benefits Class of Record
- Employment Equity and Diversity Class of Record
- Hospitality Class of Record
- Human Resources Planning Class of Record
- Labour Relations Class of Record
- Occupational Health and Safety Class of Record
- Official Languages Class of Record
- Performance Management Reviews Class of Record
- Recruitment and Staffing Class of Record
- Relocation Class of Record
- Training and Development Class of Record
- Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.
Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.
Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and Oversight Services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.
- Cooperation and Liaison Class of Record
- Executive Services Class of Record
- Internal Audit and Evaluation Class of Record
- Planning and Reporting Class of Record
Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.
Real Property Services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.
- Administrative Services Class of Record
- Boards, Committees and Council Class of Record
- Business Continuity Planning Class of Record
- Proactive Disclosure Class of Record
- Security Class of Record
- Travel Class of Record
The Corporation is involved in activities which tend to generate public response in one form or another. As well, some of the Corporation’s files summarized in the Classes of Records contain personal information which is not used in a decision-making process directly affecting the individual to whom it relates. Consequently, personal information may be accumulated which is not contained in any of the institution-specific personal information banks listed in this Chapter. Such personal information may consist of, among other things, requests for information and publications, requests for funding and assistance, compliments, complaints, enquiries, suggestions, opinions, proposals, agreements and may include name, background, civic address, e-mail address, telephone number and, in some cases, other personal data. This personal information is kept in the relevant subject files and is not normally retrievable by the name of the individual or other personal identifier. The retention periods for the personal information contained in these subject files are the same as those for the subject files containing the information.
Applications in Connection with Programs or Activities, and Related Operations
On the one hand, this class of personal information is contained in applications and supporting documentation submitted by companies seeking financial support (e.g. in development, production or marketing) from Telefilm or seeking official coproduction status for their productions, or seeking financial assistance from the various forms of national and international promotional support for Canadian content which the Corporation potentially offers, or seeking to partake in an activity organized by Telefilm. These documents may contain personal information pertaining to the directors, officers, shareholders and authorized representatives or mandataries of applicant companies, including names, addresses and other coordinates. The curriculum vitae, citizenship, as well as other personal information of members of the creative personnel involved in productions, or of individuals partaking in the activities included in applications submitted to Telefilm, may also be held on file. Files pertaining to applications that have expired, been refused or abandoned have a retention period of seven years. Files pertaining to applications that have been accepted, signed and completed have a retention period of seven years, except (where applicable) for documents relative to Telefilm agreements. On the other hand, this class of personal information is contained in communications or exchanges of information between Telefilm Canada and the aforementioned applicant companies (or their authorized representatives or mandataries) in connection with their application or its related operations. Such communications or exchanges of information may include, without limitation, all deliverable documents, final cost reports, exploitation reports, default situations, and others.
Guidelines relative to the funds and programs of Telefilm Canada:
> Development Program
> Production Program
> Micro-Budget Production Program
> Theatrical Documentary Program
> Marketing Program
> International Marketing and Festival Participation Program
> Export Assistance Program
> Promotion Program
> Canada-France Mini-Treaties
For further general information about the programs and activities of Telefilm Canada, please contact one of the following offices or use the toll-free number: 1-800-567-0890.
1600 Hollis Street, Suite 401
Halifax, Nova Scotia B3J 1V7
Montréal (head office)
360 St. Jacques Street, Suite 600
Montréal, Quebec H2Y 1P5
474 Bathurst Street, Suite 100
Toronto, Ontario M5T 2S6
210 West Georgia Street
Vancouver, British Columbia V6B 0L9
The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult Telefilm Canada’s completed Access to Information (ATI) summaries and open data (where applicable). To make an informal request, contact:
Access to Information and Privacy Coordinator
360 St. Jacques Street, Suite 600
Montréal , Quebec H2Y 1P5
E-mail : ATIP-AIPRP@telefilm.ca
Telefilm Canada conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.
Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.
Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:
Access to Information and Privacy Coordinator
360 St. Jacques Street, Suite 600
Montréal , Quebec H2Y 1P5
Please note: Each request made to Telefilm Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.
In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:
360 St. Jacques Street, Suite 500