Info Source: Sources of Federal Government and Employee Information

Telefilm Canada

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

TABLE OF CONTENTS

General Information

Institutional Functions, Programs and Activities

Additional Information

GENERAL INFORMATION

Background

Telefilm Canada (hereinafter also referred to as “Telefilm” or the “Corporation”), formerly known as the Canadian Film Development Corporation, was originally established in March 1967 by the Canadian Film Development Corporation Act – which became the Telefilm Canada Act in July 2002 . Telefilm is a Crown Corporation that reports to Parliament through the Minister of Canadian Heritage. The Corporation is a federal organization dedicated primarily to developing and promoting the Canadian audiovisual industry.

Responsibilities

The Government of Canada acts as a partner to the Canadian audiovisual industry through Telefilm Canada. The Corporation acts as one of the government’s principal instruments for providing strategic leverage to the Canadian private sector. The Corporation provides support either in the form of financial investments or through the various other resources at its disposal.

The Corporation meets the diverse needs of the industry through a wide range of funds and programs. Support is available at the various stages of the process, from scriptwriting to final production, as well as from development to the marketing of finished products in Canada and abroad.

The Corporation is headed by a Board of Directors whose Chair and members are appointed by the Governor in Council. On the recommendation of the Corporation’s Board, the Governor in Council also appoints an Executive Director, who acts as Chief Executive Officer and is responsible for day-to-day operations. The Corporation is headquartered in Montreal and has offices in Toronto, Vancouver and Halifax.

INSTITUTIONAL FUNCTIONS, PROGRAMS AND ACTIVITIES

FUNDING THE PRODUCTION OF CANADIAN CONTENT

Telefilm supports the development and production of Canadian feature films through funding programs. Our programs fund and support, among other things, Canadian production companies that have achieved commercial, cultural and industrial success (including those with emerging talent), international coproduction projects, diversity in its many forms (including, among other things, gender parity in key creative positions, variety of genres, budget size, regions across the country, points of view, Indigenous) and innovative projects. Funding provided allows Canadian companies to produce content in Canada and reinforces the Canadian cultural ecosystem. Telefilm also assesses and recommends projects that could be recognized by the Minister of Canadian Heritage as audiovisual coproductions governed by official coproduction treaties.

Coproduction Agreements
Description: Information pertaining to the continuance or renegotiation of current Coproduction Agreements and related correspondence; information concerning the negotiation of potential treaties and projects submitted for official coproduction status.
Document Types: International treaties; policies; applications for preliminary and final recommendation; applications for financial assistance (Canada/France Mini Treaty); recommendation reports; correspondence; contracts.
Record Number: TFC COP 010

  • Applications Relating to Programs or Activities
    Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
    Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
    Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
    Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:
  1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
  2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
  3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
  4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

  1. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
  2. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
  3. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
  4. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
  5. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
  6. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

  • Voluntary Self-Identification
    Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
    Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
    Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
    Consistent Uses: The information collected is used for institutional purposes including, among others:
  1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
  2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
  3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
  4. To design, review and evaluate Telefilm Canada’s programs and activities.
  5. To report to the Board of Directors and senior management.
  6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Production and Development
Description: Information on transactions carried out under the Corporation’s development and production funds.
Document Types: Applications for financing; recommendation reports; corporate documents; chain of title records; marketing reports; curriculum vitae; readers’ reports; financial documents; contracts; correspondence.
Record Number: TFC PRO 015

  • Applications Relating to Programs or Activities
    Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
    Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
    Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
    Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:
  1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
  2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
  3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
  4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

  1. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
  2. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
  3. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
  4. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
  5. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
  6. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

  • Voluntary Self-Identification
    Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
    Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
    Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
    Consistent Uses: The information collected is used for institutional purposes including, among others:
  1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
  2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
  3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
  4. To design, review and evaluate Telefilm Canada’s programs and activities.
  5. To report to the Board of Directors and senior management.
  6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

PROMOTING CANADIAN TALENT AND CONTENT

Telefilm makes Canadian culture shine, builds audience loyalty, fosters discoverability and notoriety of talent and allows the marketing of Canadian content in Canada and abroad through funding programs and promotional activities. In Canada, Telefilm financially supports the marketing of feature films as well as film festivals and other events and promotional activities to highlight Canadian identity and diversity in terms of talent and content. Abroad, Telefilm supports Canadian companies in marketing and exporting their content, mainly by establishing Canadian business centres, implementing promotional campaigns and screening sessions and networking activities. Telefilm also financially supports the presence of Canadian talent at festivals, markets and events held around the world and the marketing of Canadian feature films in foreign territories.

Industry Support
Description: Information relating to assistance provided in various forms to the audiovisual industry by the Corporation.
Document Types: Applications for financing; budgets; entry forms and related documents; correspondence; analytical papers; contracts.
Record Number: TFC FAM 020

  • Applications Relating to Programs or Activities
    Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
    Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
    Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
    Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:
  1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
  2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
  3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
  4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

  1. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
  2. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
  3. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
  4. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
  5. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
  6. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

  • Voluntary Self-Identification
    Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
    Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
    Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
    Consistent Uses: The information collected is used for institutional purposes including, among others:
  1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
  2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
  3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
  4. To design, review and evaluate Telefilm Canada’s programs and activities.
  5. To report to the Board of Directors and senior management.
  6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Marketing and Versioning Assistance
Description: Information on advances granted through the Marketing and Versioning Assistance funds administered by the Corporation; information pertaining to the distribution and marketing of audiovisual products.
Document Types: Applications for financing; corporate documents; marketing reports recommendation reports; contracts; financial documents; correspondence.
Record Number: TFC DAM 025

  • Applications Relating to Programs or Activities
    Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
    Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
    Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
    Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:
  1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
  2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
  3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
  4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

  1. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
  2. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
  3. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
  4. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
  5. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
  6. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

  • Voluntary Self-Identification
    Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
    Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
    Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
    Consistent Uses: The information collected is used for institutional purposes including, among others:
  1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
  2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
  3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
  4. To design, review and evaluate Telefilm Canada’s programs and activities.
  5. To report to the Board of Directors and senior management.
  6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Strategy and Research
Description: Information on internal Telefilm policy and on the evaluation of and response to this policy by other government agencies and departments, and industry interest groups.
Document Types: Policies; internal planning records; statistical reports; annual reports; surveys; consultation documents; correspondence.
Record Number: TFC PPO 005

  • Voluntary Self-identification
    Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
    Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
    Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
    Consistent Uses: The information collected is used for institutional purposes including, among others:
  1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
  2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
  3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
  4. To design, review and evaluate Telefilm Canada’s programs and activities.
  5. To report to the Board of Directors and senior management.
  6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

  • Analysis of the Diversity of Cultural Communities
    Description: This bank describes personal information collected from members of cultural communities, including the name, gender, cultural and ancestral origins and visible minority affiliation.
    Class of Individuals: Members of cultural communities, such as scriptwriters, directors, actors and producers who applied for project funding and provided information on their cultural and ancestral origins and visible minority affiliation.
    Purpose: The information is collected to evaluate whether Telefilm Canada meets its obligations under the Canadian Multiculturalism Act. It is used to compare its clientele with Canada’s ethno-cultural make-up and to monitor access to programs by cultural communities. The information is cross-referenced with the institution’s investments database to generate aggregate statistical reports.
    Consistent Uses: This information may be used to provide reports to the Department of Canadian Heritage about the evaluation of Telefilm Canada’s compliance with the principles of the Canadian Multiculturalism Act. The information may also be used for research, planning, audit and evaluation purposes.
    Retention and Disposal Standards: Record Disposition Authority (RDA) to be determined. The intent is to retain the information for 15 years after the last consultation and, once the RDA is approved, it will be destroyed after the retention period has expired.
    RDA Number: TBD
    Related Record Number: TFC PPO 005
    TBS Registration: 005602
    Bank Number: TFC PPU 005
INTERNAL SERVICES

Internal Services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.

Information Management

Information Technology 

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.

Material 

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property 

Real Property Services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

CLASSES OF PERSONAL INFORMATION

The Corporation is involved in activities which tend to generate public response in one form or another. As well, some of the Corporation’s files summarized in the Classes of Records contain personal information which is not used in a decision-making process directly affecting the individual to whom it relates. Consequently, personal information may be accumulated which is not contained in any of the institution-specific personal information banks listed in this Chapter. Such personal information may consist of, among other things, requests for information and publications, requests for funding and assistance, compliments, complaints, enquiries, suggestions, opinions, proposals, agreements and may include name, background, civic address, e-mail address, telephone number and, in some cases, other personal data. This personal information is kept in the relevant subject files and is not normally retrievable by the name of the individual or other personal identifier. The retention periods for the personal information contained in these subject files are the same as those for the subject files containing the information.

Applications in Connection with Programs or Activities, and Related Operations

On the one hand, this class of personal information is contained in applications and supporting documentation submitted by companies seeking financial support (e.g. in development, production or marketing) from Telefilm or seeking official coproduction status for their productions, or seeking financial assistance from the various forms of national and international promotional support for Canadian content which the Corporation potentially offers, or seeking to partake in an activity organized by Telefilm. These documents may contain personal information pertaining to the directors, officers, shareholders and authorized representatives or mandataries of applicant companies, including names, addresses and other coordinates. The curriculum vitae, citizenship, as well as other personal information of members of the creative personnel involved in productions, or of individuals partaking in the activities included in applications submitted to Telefilm, may also be held on file. Files pertaining to applications that have expired, been refused or abandoned have a retention period of seven years. Files pertaining to applications that have been accepted, signed and completed have a retention period of seven years, except (where applicable) for documents relative to Telefilm agreements. On the other hand, this class of personal information is contained in communications or exchanges of information between Telefilm Canada and the aforementioned applicant companies (or their authorized representatives or mandataries) in connection with their application or its related operations. Such communications or exchanges of information may include, without limitation, all deliverable documents, final cost reports, exploitation reports, default situations, and others.

MANUALS

Guidelines relative to the funds and programs of Telefilm Canada:

> Development Program
> Production Program
> Micro-Budget Production Program
> Theatrical Documentary Program
> Marketing Program
> Export Assistance Program
> Promotion Program
> Canada-France Mini-Treaties

ADDITIONAL INFORMATION

For further general information about the programs and activities of Telefilm Canada, please contact one of the following offices or use the toll-free number:  1-800-567-0890.

Halifax
Telefilm Canada
1600 Hollis Street, Suite 401
Halifax, Nova Scotia B3J 1V7

Montréal (head office)
Telefilm Canada
360 St. Jacques Street, Suite 600
Montréal, Quebec H2Y 1P5

Toronto
Telefilm Canada
474 Bathurst Street, Suite 100
Toronto, Ontario M5T 2S6

Vancouver
Telefilm Canada
210 West Georgia Street
Vancouver, British Columbia V6B 0L9

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult Telefilm Canada’s completed Access to Information (ATI) summaries and open data (where applicable). To make an informal request, contact:

Access to Information and Privacy Coordinator
Telefilm Canada
360 St. Jacques Street, Suite 600
Montréal , Quebec H2Y 1P5
Toll-free: 1-800-567-0890
Facsimile: 514-283-8447
E-mail : ATIP-AIPRP@telefilm.ca

Telefilm Canada conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Access to Information and Privacy Coordinator
Telefilm Canada
360 St. Jacques Street, Suite 600
Montréal , Quebec H2Y 1P5

Please note: Each request made to Telefilm Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

Principles for assisting applicants under the Access to Information Act

Principles for assisting requesters under the Privacy Act

READING ROOM

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

Telefilm Canada
360 St. Jacques Street, Suite 500
Montréal, Quebec
H2Y 1P5