Info Source

Production and Development
Description: Information on transactions carried out under the Corporation’s development and production funds.
Document Types: Applications for financing; recommendation reports; corporate documents; chain of title records; marketing reports; curriculum vitae; readers’ reports; financial documents; contracts; correspondence.
Record Number: TFC PRO 015

• Applications Relating to Programs or Activities
  Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
  Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
  Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
  Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:

1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

5. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
6. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
7. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
8. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
9. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
10. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

• Voluntary Self-Identification
  Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
  Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
  Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
  Consistent Uses: The information collected is used for institutional purposes including, among others:

1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
4. To design, review and evaluate Telefilm Canada’s programs and activities.
5. To report to the Board of Directors and senior management.
6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Industry Support
Description: Information relating to assistance provided in various forms to the audiovisual industry by the Corporation.
Document Types: Applications for financing; budgets; entry forms and related documents; correspondence; analytical papers; contracts.
Record Number: TFC FAM 020

• Applications Relating to Programs or Activities
  Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
  Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
  Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
  Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:

1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

5. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
6. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
7. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
8. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
9. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
10. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

• Voluntary Self-Identification
  Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
  Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
  Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
  Consistent Uses: The information collected is used for institutional purposes including, among others:

1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
4. To design, review and evaluate Telefilm Canada’s programs and activities.
5. To report to the Board of Directors and senior management.
6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Marketing and Versioning Assistance
Description: Information on advances granted through the Marketing and Versioning Assistance funds administered by the Corporation; information pertaining to the distribution and marketing of audiovisual products.
Document Types: Applications for financing; corporate documents; marketing reports recommendation reports; contracts; financial documents; correspondence.
Record Number: TFC DAM 025

• Applications Relating to Programs or Activities
  Description: The records containing the information described in this bank serve to validate the eligibility of applicants ( e.g., individuals, associations, companies, organisations or other groups) and their funding applications,  their requests for recommendation with the goal of obtaining official coproduction status, or their requests to participate in an activity that is organized by Telefilm. The financial support granted to applicants is intended primarily for the development, production and marketing and/or promotion of projects but may also be used to fund professional development activities, mentoring, promotional support for Canadian content in Canada and abroad, travel and talent development within the audiovisual industry. Depending on the program, the funding decision-making process may include recommendations from peer review committees or juries. This bank contains personal information obtained from applicants, including: directors, officers, shareholders and authorized representatives or agents, name, contact information, biographical information, filmography information, curriculum vitæ, citizenship status, equity and diversity information (including Black, Indigenous, racialized or underrepresented communities), gender, sexual orientation, disability status, membership in an official language minority community, language, identification number, financial information, copyright, support material (including records pertaining to copyright or intellectual property), agreements, invitation letters, letters of supports, opinions and views of persons or about third parties. This bank may also contain information about other creators or third-party applicants, mentors, partners, or documents such as project update forms, reports and requests (e.g., extension requests), etc.
  Class of individuals: Applicants who requested financial support from Telefilm Canada, or who have requested a recommendation toward obtaining official coproduction status, or who have applied for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada potentially offers, or who have registered to partake in an activity organized by Telefilm Canada; administrative staff, directors, officers and shareholders of the applicants; creators; third-party applicants; partners; consultants; mentors; agents.
  Purpose: This information is collected to validate the eligibility of applicants; to make, at the end of the evaluation process, funding decisions based on the quality of the project or proposed activity and the impact of the project or the activity based on the program’s eligibility objectives; to recommend, following the evaluation process, projects that may be recognized by the Department of Canadian Heritage as audiovisual coproductions governed by treaties that Canada has signed; to allow registration for an activity; to award prizes; to create transaction files for amounts paid to selected applicants; to proactively publish the list of recipients on Telefilm Canada’s website; and for communications and public relations purposes. If applicable, the names and contact information of partners and mentors are collected in support of the applicant. Personal information is collected in accordance with section 10 of the Telefilm Canada Act.
  Consistent Uses: In accordance with the purpose described above, personal information held by Telefilm Canada can also be used or communicated in the following ways:

1. If applicable, as part of the peer or jury review process, where applications are thus submitted to peer review committees or juries composed of members from the Canadian audiovisual industry. Depending on the program, applications may otherwise be evaluated by external reviewers or internal reviewers (Telefilm Canada staff analysts). Personal information may be used to determine an applicant’s eligibility, and may be consulted during the evaluation process. If applicable, it may then be used to assess organizational composition, including the achievement of objectives related to equity and diversity, as well as official language minority communities.
2. To identify potential members for advisory and working committees as well as potential external peer reviewers or jurors or reviewers to examine applications.
3. To consult with other Canadian organizations supporting audiovisual industry, including federal, provincial or municipal public institutions, to confirm sources of funding.
4. To report to the Board of Directors and senior management.

Information submitted under a program may be used and disclosed in accordance with program directives, as required:

5. To proactively publish and communicate certain information on funding recipients, such as the applicant’s name, city, province or territory, type of financing, amount of financing, the program, language and title of the project or activity for public disclosure purposes.
6. To plan, evaluate and review programs, as part of audits and to generate reports on these activities.
7. With the consent of the individuals concerned, to generate mailing lists to distribute Telefilm Canada’s publications and surveys, as well as other information to the audiovisual industry.
8. For the disclosures of names and contact information (e.g. e-mail address) for certain promotional and celebration activities. These activities may be carried out by third parties with respect to Telefilm Canada’s programs and activities. ( e.g., invitation to an awards ceremony, invitation to submit a nomination for an award, invitation to register for a festival, market or activity). Consent will be sought from the individuals concerned.
9. Contact information provided during the process of applying for funding or registering for an activity online can be used to identify and communicate with users when the ongoing systems monitoring process reveals that they may require technical assistance.
10. If applicable, information may be shared with other departments, organizations or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Unsuccessful applications are kept for 2 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada. Successful applications are kept for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020
TBS Registration: 20210050
Bank Number: TFC PPU 015

• Voluntary Self-Identification
  Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
  Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
  Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
  Consistent Uses: The information collected is used for institutional purposes including, among others:

1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
4. To design, review and evaluate Telefilm Canada’s programs and activities.
5. To report to the Board of Directors and senior management.
6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

Strategy and Research
Description: Information on internal Telefilm policy and on the evaluation of and response to this policy by other government agencies and departments, and industry interest groups.
Document Types: Policies; internal planning records; statistical reports; annual reports; surveys; consultation documents; correspondence.
Record Number: TFC PPO 005

• Voluntary Self-identification
  Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by applicants, partners, active or potential members of advisory and working committees, as well as active or potential external peer reviewers or jurors or analysts. Examples include: name, contact information, citizenship status, language, gender, sexual orientation, disability status, membership in official language minority communities, information on equity and diversity (including Black, Indigenous, racialized or underrepresented communities), collected an online form or questionnaire and stored in an automated data system.
  Class of Individuals: Applicants who submit an application under a Telefilm Canada funding program, or seek to obtain official co-production status for their productions, or apply for financial assistance from the various forms of promotional support for Canadian content in Canada and abroad that Telefilm Canada may offer, or who wish to take part in an activity organized by Telefilm Canada, as well as partners, reviewers, peer reviewers or jurors, or members of advisory and working committees, whether they be active or potential.
  Purpose: The personal information provided informs and guides measures pertaining to equity and enhanced access to funding portfolios with respect to targeted support including, without limitation, for applicants who work in their official language within an official language minority community, or who come from Black, Indigenous or racialized communities, or who belong to underrepresented communities. Measures for equity and improved access to financing portfolios operate in parallel with other funding programs and activities, and their implementation requires that individual or joint applicants seeking targeted financial support or wishing to register for an activity self-identify voluntarily.
  Consistent Uses: The information collected is used for institutional purposes including, among others:

1. To meet Telefilm Canada’s commitments to create a more representative audiovisual industry.
2. To generate reports that will allow us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to financing portfolios.
3. To ensure, over time, a balance in the composition of evaluation teams, juries, as well as advisory and working groups, both internally and externally.
4. To design, review and evaluate Telefilm Canada’s programs and activities.
5. To report to the Board of Directors and senior management.
6. If applicable, to share information with other departments, organizations, or subcontractors with whom Telefilm Canada has entered into a data-sharing agreement.

Retention and Disposal Standards: Completed forms are retained for 11 years, then destroyed in accordance with Telefilm Canada’s retention schedule and in accordance with the Transitory Records Disposition Authority issued by Library and Archives Canada.
RDA Number: 2015/015
Related Record Number: TFC PRO 015, TFC COP 010, TFC DEM 025, TFC FEM 020, TFC PPO 005
TBS Registration: 20210075
Bank Number: TFC PPU 025

• Analysis of the Diversity of Cultural Communities
  Description: This bank describes personal information collected from members of cultural communities, including the name, gender, cultural and ancestral origins and visible minority affiliation.
  Class of Individuals: Members of cultural communities, such as scriptwriters, directors, actors and producers who applied for project funding and provided information on their cultural and ancestral origins and visible minority affiliation.
  Purpose: The information is collected to evaluate whether Telefilm Canada meets its obligations under the Canadian Multiculturalism Act. It is used to compare its clientele with Canada’s ethno-cultural make-up and to monitor access to programs by cultural communities. The information is cross-referenced with the institution’s investments database to generate aggregate statistical reports.
  Consistent Uses: This information may be used to provide reports to the Department of Canadian Heritage about the evaluation of Telefilm Canada’s compliance with the principles of the Canadian Multiculturalism Act. The information may also be used for research, planning, audit and evaluation purposes.
  Retention and Disposal Standards: Record Disposition Authority (RDA) to be determined. The intent is to retain the information for 15 years after the last consultation and, once the RDA is approved, it will be destroyed after the retention period has expired.
  RDA Number: TBD
  Related Record Number: TFC PPO 005
  TBS Registration: 005602
  Bank Number: TFC PPU 005